1 - Registration & Deposit
This event is operated by VinMog, registered (number W833003338) in France under the law of 1901 that regulates the conduct of ‘not for profit’ associations. Your contract for booking is subject to the Law of France.
Bookings are subject to the general booking conditions of VinMog.
For the convenience of members resident in the UK we have quoted prices in sterling which have been calculated at an exchange rate of £1.00 / 1,14 € . VinMog will absorb the first 2% of any price increase due to exchange rate fluctuations etc., but if the final price is increased by more than 10% you will be able to cancel and receive a full and prompt refund.
Please complete the registration form and return it to the address shown on it.
Unless otherwise stated the price is for TWO people in ONE car, and sharing ONE hotel room.
2 - Waiting List
In the event that the event is fully booked, we will place you on a waiting list if you wish. If we are unable to enrol you from the waiting list, we will refund your deposit in full.
3 – Payment
A deposit of 140,00 € (£100.00) is required for all bookings.
The remaining balance is due no later than 31 January 2019, payable in the ways detailed below.
For all bookings made after 01 February the full payment should be made at the date of booking.
Payment may be made by the following methods (method A is preferred):
A – Direct Credit Transfers
These may be made in either euros or sterling, payable to ASSOC. VINMOG and transferred to:
|pour les paiements en euros
Crédit Agricole Barjols
Provence Cote d'Azure, France
IBAN : FR 76 1910 6000 0143 6478 0491 968
BIC : AGRIFRPP 891
Numéro de compte : 43647804919
|for payment in Sterling
Barclays Bank, UK
IBAN : GB 46 BARC 2027 9493 8171 48
BIC : BARCGB22
Sort Code : 202794
Account Number : 93817148
B - Cheques
Please make payable to ASSOC. VINMOG and send to:
|pour les paiements en euros
Quartier Costebelle, Chemin de Cotignac
Provence-Alpes-Cote d'Azur, France
|for payment in Sterling
℅ Kilima, West Hill
West Sussex, BN13 3BZ, UK
4 - Tickets and vouchers
We expect to send all information approximately three weeks before the event – with the actual event tickets being supplied at the hotel on Friday evening.
5 - Event Duration
The standard duration will be three nights (Friday 10, Saturday 11 & Sunday 12 May). We are happy to arrange stays of longer or shorter duration. Note that if staying for extra nights, Saulx-les-Chartreux is approximately one hour from Paris by public transport.
6 - Ferry bookings (for UK members)
We will book the ferry crossings as requested by you upon receipt of your booking form. In the event that we are not able to obtain the crossings requested, or an acceptable alternative, you will receive a prompt and full refund of all monies paid. All sterling prices quoted include a ‘five day’ Dover/Calais ferry ticket. Tickets for other carriers and/or routes may be available and will cost whatever extra we have to pay for them.
7 - Cancellations & Refunds
Cancellations must be received in writing to be admitted and considered as effective. All refunds are based on the date the written letter is received in our office. No refund will be given for any unused portion of any programme.
If you have to cancel, you will be liable for cancellation charges according to the following scale:
|Date when written notification is received by VinMog||We will refund all amounts paid LESS:|
|More than 10 weeks prior to travel||75 € / £50 plus any amounts levied by our principals (e.g. for ferry travel)|
|Less than 10 weeks but more than 6 weeks prior to travel||25% of total event price|
|Less than 6 weeks but more than 4 weeks prior to travel||50% of total event price|
|Less than 4 weeks but more than 2 weeks prior to travel||75% of total event price|
|Less than 2 weeks but more than 1 week prior to travel||90% of total event price|
|Less than 1 week prior to travel||Full total event price|
8 – Transfers
If you wish to transfer your booking to another member, this may be possible, but only subject to the status of any waiting list for the event. We may require that your place be offered to those at the top of the list. Any administrative costs of the name change will be your responsibility.
9 - Cancellation by VinMog
VinMog reserves the right to cancel a programme or to make appropriate changes in any programme in the best interests of the participants. Cancellation may be due to insufficient enrolment or because of circumstances that are out of the control of VinMog. If we must cancel a programme, we will notify you as far in advance as possible and you will receive a full refund.
10 - Travel Insurance
It is a condition of participating that all members have suitable comprehensive personal travel insurance. We also strongly recommend that adequate vehicle breakdown cover be arranged.
11 - Passports, Visas and Health Requirements
All non-french members are required to hold valid passports. If holding a French, UK or other EU passport, no visas are required. Any member holding a non-EU passport should check whether they require visas. There are no health requirements at the time of this notice.
12 - Losses & Responsibility
VinMog does not assume responsibility for any personal injury, property damage or other loss caused by weather, strikes, civil or military disturbances, acts of governments, acts of terrorism, political unrest, theft, sickness or other causes beyond its control.
VinMog does not assume any responsibility for participants' personal belongings, including all luggage, handbags, carry-ons and other possessions.
13 – Event extras
We will advise at a later date in respect of car badges and other regalia items.